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It's really a wild growth over the years. My current approach is twofold. Netbox to manage devices/VMs and associated info with service deployments using Ansible. You can use the info from Netbox as an Ansible inventory directly.
Previously I tried network diagrams (too low detail) and spreadsheets (terrible to modify) to document machines. And for serviced I'd have an install page on my wiki (apologies, the codeblocks are somewhat broken atm)
I run Netbox for documentation only. But your approach is what I actually wanted to do, if I just had plenty of time.
I use netbox too - and if you're careful about it, you can actually use terraform to create the netbox details. I use one manifest file to handle deployment to Proxmox, set up DNS in PowerDNS, and create the relevant netbox entries.
The way you go about it on your wiki, is almost the same process/format, tho not as fancy . I'll even throw in a couple links to tuts I found useful for that particular segment in the notes.