this post was submitted on 22 May 2026
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cross-posted from: https://discuss.online/post/40125235

Picked up an ix500 scansnap and wondering about suggested workflows for going paperless. My intention is to scan a bunch of documents, but haven't delved deeply into how this will actually flow on the software level. I know I'll need to OCR the scanned documents, and my base setup is:

  • Pi with SSD storage running compose version of Paperless-ngx to filesystem mounted folders.
    • Folders can also be accessed over Samba
  • ix500 statically assigned over wifi as network scanner.
  • A literal filing cabinet, for things I should keep physically.
  • Ubuntu computer for browsing

I feel a bit overwhelmed, but am excited to get started. Will be scanning personal document, work docs, whatever else I need to digitize and recycle. All suggestions appreciated!

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[–] Reannlegge@lemmy.ca 2 points 1 month ago

I am relatively new to the whole paperless thing but I have a couple of email addresses that it watches, one that saves the email as the document and one that saves the attachments. My pi 5 has no problem scanning documents that I can then send to one of my paperless emails. I can also forward emails I want saved to the other paperless email. I am still going into the web ui to make sure things are tagged right, but paperless is awesome it does OCR and it fixes files that were scanned at a bit of an angle.

I am trying to work through a system that prints documents according to events on my calendar, with HA.