this post was submitted on 11 Jan 2025
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I’m a business analyst, and a big part of my job involves working with engineers and product managers to gather detailed, in-depth information. For reasons I don’t fully understand (though I have my theories), I often find that engineers, in particular, seem oddly reluctant to share the information I need. This makes the process more challenging than I’d like. Does anyone have tips or tricks for building trust with engineers to encourage them to share information more willingly and quickly?

EDIT: Here's a summary with more details for those who requested more info: I’m working on optimizing processes related to our in-house file ingestion system, which we’ve been piecing together over time to handle tasks it wasn’t originally designed for. The system works well enough now, but it’s still very much a MacGyver setup—duct tape and dental floss holding things together. We got through crunch time with it, but now the goal is to refine and smooth everything out into a process that’s efficient, clear, and easy for everyone to follow.

Part of this involves getting all the disparate systems and communication silos talking to each other in a unified way—JIRA is going to be the hub for that. My job is to make sure that the entire pipeline—from ticket creation, to file ingestion, to processing and output—is documented thoroughly (but not pedantically) and that all teams involved understand what’s required of them and why.

Where I’m running into challenges is in gathering the nitty-gritty technical details from engineers. I need to understand how their processes work today, how they’ve solved past issues, and what they think would make things better in an ideal world. But I think there’s some hesitation because they’re worried about “incriminating” themselves or having mistakes come back to haunt them.

I’ve tried to make it clear that I’m not interested in punishing anyone for past decisions or mistakes—on the contrary, I want to learn from them to create a better process moving forward. My goal is to collaborate and make their jobs easier, not harder, but I think building trust and comfort will take more time.

If anyone has strategies for improving communication with engineers—especially around getting them to open up about technical details without fear—I am all ears.

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[–] JoeKrogan@lemmy.world 10 points 15 hours ago* (last edited 14 hours ago)

As an engineer, I hate having to repeat the same thing again and again so take notes and make sure you understand them.

Secondly know the product or project intimately relative to your level. For example if I work on the project and I know it from the code and infrastructure and everything else in addition to how it works for the end user then the least I expect is that the person asking the questions has used the software with a demo account on UAT or something so that my answers will not go over their heads. Knowing the product will also allow you to talk to clients better and you will know what it can and can't do.

I'm ok with someone if I see they are willing to make the effort regardless of their level, if someone is coming to me to do their work for them , then I lose my patience fast and will very soon be less helpful and prioritize my actual work over their bs.

Finally as I said we are often overworked and not looking to have more things to do. We are the ones that have to stay late to fix someone's mess or get called to patch an emergency zero day in some software used by the company on a weekend. In addition we support everyone else as without us there is no product and no jobs for the rest of you. We are at the bottom of the pyramid holding the rest up with the CEO being the prick at the top.

Finally dont just engage when you need something, get to know them and see if you can help them with something. Maybe a heads up about a project or client to avoid or some thing.

It is good that you want to bridge the gap and I wish more in your position would do so.

[–] j4k3@lemmy.world 7 points 15 hours ago (1 children)

The deeper I get into a subject involving engineering, the less I can relate what I know effectively. If I've done the thing many times, I can talk about it more freely.

It boils down to, "I don't know what I don't know." The only thing I can do is explain the long path of stuff I've figured out in order to get where I am at in my understanding. I don't have a clear overview scope. I'm aware I have likely made mistakes even within what I know.

If you are asking me for official statements that can come back to me, I'm going to be extremely cautious in what I tell you and only speak about things I am absolutely sure of and have triple checked. Most of what I'm sure of is going to be unhelpful surface level information. Professionally, telling you anything that could be wrong is career suicide. Reputation is the currency of an engineering career.

[–] Reverendender@sh.itjust.works 3 points 15 hours ago (1 children)

This is exactly the vibe I have been getting. And I have really been trying to reassure them that I am in no way looking to "punish" anyone for any mistakes. If anything, I want to hear about mistakes, and any solutions that were thought up, as a guide to how we can improve the process going forward, to make their jobs easier, as well as everyone's. It's all super positive, and none of this will ever "come back to bite them." But without finding out their challenges, it makes it very difficult to try an anticipate what issues we may run into as we build these processes, and further on down the line.

[–] Natanael@slrpnk.net 5 points 15 hours ago

Try to also explain how you currently understand the systems and processes, and ask them to correct what believe need to be corrected, or why not ask them who else might know better

[–] jonne@infosec.pub 6 points 15 hours ago* (last edited 15 hours ago) (1 children)

The engineers have their own tasks and deadlines to deal with, why are you talking to them directly to get the information you want? You need to talk to their project manager to either give you access to the database in question, write a tool that generates the report you need or write a one time query to get this information. All of these things take time and need to be planned and resourced. I hope you're not just walking up to people and asking for random lists of customers that ordered more than once in the last year or whatever?

[–] Reverendender@sh.itjust.works 3 points 15 hours ago (1 children)

This is not at all what is happening here, but your sentiments are certainly valid. This is about process creation and improvement.

[–] jonne@infosec.pub 4 points 15 hours ago

You should probably add some specifics, because your original post is super vague.

[–] Brkdncr@lemmy.world 7 points 16 hours ago (1 children)

Have you asked them why they are reluctant to turn over the deets?

I’ve certainly withheld info because explaining DMARC is a lot more time consuming then just saying it’s a special type of spam filter.

[–] Reverendender@sh.itjust.works 2 points 15 hours ago (1 children)

Actually, no. Not in so many words. It seems so simple. My theory was that they are afraid of admitting mistakes because they think I'm going to "report" them or something, and make them look bad. And I have opened at least 3 times with how I am not remotely interested in anything like that, and I am looking to document process, and get their ideas for what an ideal process would look like for them. I feel like they don't believe me.

[–] orcrist@lemm.ee 8 points 15 hours ago (1 children)

Again, verbal assurances mean nothing, especially if they know the issue has internal political implications as this one obviously does. And even if they believe you, that doesn't mean they trust your boss, so anything they say could still burn them later. Words alone can't resolve this dilemma.

Also, has anyone tried what you're trying before? If so, maybe you're struggling because of past failure, not your fault but still your problem now.

[–] Reverendender@sh.itjust.works 3 points 14 hours ago

This is an area my company has historically sucked at. Hard. I aim to fix that, and in fact that is the reason my team was created.

[–] stinky@redlemmy.com 6 points 15 hours ago

please give an example interaction that was difficult?

[–] MagicShel@lemmy.zip 5 points 15 hours ago* (last edited 15 hours ago) (1 children)

As an engineer with almost thirty years of experience, I don't want to be on the hook for telling someone the wrong thing. Also, if you want an estimate there are lots of engineers who won't want to give an estimate of 2 months when you're expecting 2 days. Then we have to explain that the entire app is a fucking unmaintainable shit show because we've been doing two months worth of work in two days by cutting corners and writing shit code and we know it.

Also they could just be shy introverts. But it's probably a reluctance to commit themselves.

I say all this like a universal truth, but just by reading all the responses here you can tell it varies from person to person. You have to assess your team and figure out each individual. My experience is it's a trust/comfort thing, but that may not be your case.

[–] Reverendender@sh.itjust.works 3 points 15 hours ago

I think a lot of it is trust/comfort, and I am definitely making progress in that regard, and the advice here has been fantastic. Which I suspected it would be. My strategy is that we need to work together to solve issues, like if they were to "tell me the wrong thing." It could certainly gum up the works if I am basing a part of a new process on bad info, but honestly I have no desire to gotcha anyone, and I think that would be completely unproductive at this stage of the game. They have this file ingestion "engine" running pretty darn well, and now we need to tweak, and improve, and gameplan for the upcoming year.

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