this post was submitted on 22 Nov 2023
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Photography

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Do you charge for hours not worked when on a business trip? (alien.top)
submitted 11 months ago by loneuniverse@alien.top to c/photography@viewfinder.pro
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For the first time I recently took a trip to another province as a contractor for a business that needed some photos. I was required to shoot various locations (cities) over a span of 5 days (Monday thru Saturday) say 8 hours a day - I will obviously be charging them my regular rate, cost of photos, all expenses etc.

My question is mainly around fees for time spent away from Home, on the trip and planning. Would you charge for any of the following?

  1. Time spent on preparing the Itinerary for the 5 day trip, researching, purchasing airline tickets, planning, booking Airbnbs etc
  2. Time spent getting to the location (a day ahead of schedule, time spent at the airport, on the flight, at the Airbnb.
  3. Time spent away from home at the Airbnb after regular business hours.
  4. Time spent travelling to various locations / Cities
  5. Time spent on flight retuning back home.

This question is mainly for those who travel for photography or business purposes and how they normally charge for such trips outside their regular fees and costs

Thanks

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[–] wordfool@alien.top 1 points 11 months ago

I charge day rates and depending on travel requirements they can be long days, but the same day rate still applies. A good comparison is the film industry where union day rates apply regardless of travel time to set or other time-consuming requirements of the jobs.

if you want to negotiate expenses reimbursement then that's a separate thing IMO. If I had a gig that required flying to and staying in remote cities then I'd certainly try to negotiate a deal to get reasonable expenses reimbursed (flights plus a reasonable nightly room rate), but that would be separate to my photography day rate.